SAP Audit in Q3, what’s next?

Did you know most SAP audits happen in Q3! Why? So, they can invoice in Q4 😊. One of our SAP experts Mrunal Upadhyay will tell you more.

SAP rules for engines and packages

Your SAP landscape is a huge network of systems and user accounts that is reconfigured almost daily. With so many changes, it’s challenging to ensure your company pays only for the licenses you need.

SAP License Optimization

As SAP’s licenses purchases occur through contracts and order forms, it becomes difficult for you to see what you have purchased and what you are actually using. How can this happen? Many SAP customers do not have, or too little knowledge and experience about their terms of use in the agreements. In addition, the way the products are implemented is often complex, which makes you lose track of it all. Often you take the Vendor’s decision for granted.

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SAP Audit in Q3

If you get the notice of an Audit, don’t take an immediate action by sending all the data. First carefully analyze what you are using and what you have taken away.

What you can do if you are facing a software audit:

  • Firstly, check actual usage and compliance yourself;
  • Inform Legal, Procurement and Management;
  • Consider it as a serious project;
  • Do not ignore the audit letter;
  • Purchasing new licenses on-hold;
  • Review and read your contract, usage terms and conditions in your SAP agreement
  • Use the audit to your advantage;
  • Learn from it for the next audit.

If necessary: engage an independent expert to support and represent you in this process.

Source of the used images: SAP

We are currently in quarter 3, hopefully the information is able to help you. If you really need help from an expert to assist you, please use an independent expert. So, by independent we do not mean an SAP partner, who has financial interests.

Need help with Audit Defense?


SAP S/4HANA migration: easy money

SAP wants its customers to migrate to S/4HANA quickly. But you risk yourself into paying too much if you rush into this change. A cost-effective migration starts with analyzing your current SAP environment for a beneficial transition.

What to do?

  • Simulate different scenarios to forecast your migration costs
  • Determine how many user licenses you actually need. For e.g., “SAP Professional,” “SAP Functional,” or “SAP Productivity”
  • Automatically convert to the most cost-effective S/4HANA licenses and avoid over-licensing
  • Uncover cost-saving potential in your current SAP estate to use against your S/4HANA license purchases
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As an independent partner we help with: roadmap, data analysis, negotiation & execution! Or even Audit Defense.